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1. Background
Istituto Oikos is a non-profit organisation that operates in Europe and in the South of the world to safeguard biodiversity and to promote the widespread adoption of more sustainable lifestyles.
Istituto Oikos has signed an agreement with GIZ (Deutsche Gesellschaft für Internationale Zusammenarbeit, German Development Agency) under the EUKI (Europäische Klimaschutzinitiative, European Initiative for Climate) framework for the implementation of the project MediterRE3.
The objective of the project is to promote the reduction of fire-related GHG emissions in 3 target landscapes in Greece (Samarià NP/Lefka Ori mountains), Montenegro (Prokletije and Komovi NPs) and France (Luberon NRP), by enhancing the capacities of decision and policy makers and practitioners on the application of Forest Landscape Restoration (FLR) principles for the fire-smart restoration of landscapes.
The purpose of this invitation to tender is to award a contract to a Forest Expert to provide scientific advisory on forests management and climate change adaptation to project partners.
2. Tasks of the Forest Expert:
Lead the development and validation of guidelines for fire-smart landscape planning, restoration and management based on FLR principles and best practices at a Mediterranean level (Output I) by end of 2022:
• Develop TOR for international experts in forest landscape restoration and climate change that have already applied FLR principles in pilot EU projects to be part of the Specialists Working Group (SWG)
• Coordinate the SWG
• Provide technical and scientific guidance for the implementation of a baseline assessment for each target country at the start of the project
• Lead the collection and analysis of experiences and best practices from relevant existing networks, such as the Forest and Landscape Restoration Mechanisms (FAO)
• Deliver a first draft of the Guidelines for FLR fire-smart landscape planning in the Mediterranean region. The document will consist of: (i) a synthesis of the baseline assessment and its findings; (ii) a review of relevant institutions, practitioners and policies in the fields of landscape restoration, CC adaptation and mitigation practices, and fire prevention/adaptation; (iii) a draft set of FLR planning and management guidelines with references to existing best practices and lessons learned
• Facilitate the international workshop in Samaria National Park for the validation of the guidelines
• Provide advice and technical support to the Landscape Working Groups and facilitate the relations with the SWG
• Participate and present the guidelines at the international workshop in Luberon Natural Regional Park
3. Timetable
• Duration of the project: 01/09/2021-31/12/2023
• Inception Workshop: around 31/01/2022
• Development and validation of guidelines on FLR: 31/12/2022
• Development and validation of landscape action plans: 31/12/2023.
4. Value of the tender
Please note that the maximum amount eligible for this call for tender is 66,000 (sixty-six thousand) Euros. All financial offers exceeding 66,000 Euros will not be considered nor accepted.
The applicant shall provide its financial offer including any consultancy fees, travel costs, per diem, visa and insurance fees which will be the responsibility of the candidate.
5. How to submit tenders
Tenderers need to request the full tender dossier as well as any clarification at segreteria.it@istituto-oikos.org
Tenders, accompanied by the required documentation, shall be submitted in PDF format with electronic signature or handwritten signature with a copy of the ID of the signatory.
Specifically tenders should include:
• A technical proposal on how the applicant meets the selection criteria and requirements for the tasks specified above using Annex 1 of the tender dossier;
• A signed CV;
• A financial offer in the form of a lump-sum inclusive of all the costs associated with executing all tasks subcontracted, including travel and subsistence costs, taxes, etc. using Annex 2 of the tender dossier.
Please submit tenders in English to segreteria.it@istituto-oikos.org by 23:59 on 13 December 2021 latest.
6. Evaluation of tenders
The procedure for evaluating tenders will be as follows:
a) Examination of the conformity of the proposal with the requirements in the call for tenders. Tenders deemed to be non-compliant at the end of this examination will be rejected;
b) Evaluation of the technical quality of the tender, on the basis of the criteria described below;
c) Scoring and classification of tenders evaluated in accordance with the criteria described below,
d) Evaluation of the financial quality will be based on the criteria described below, only for tenders which have at least obtained the minimum technical score required;
e) Comparison and classification of tenders according to the scores awarded
f) Award of the contract provided that the amount of the tender falls within the financial resources provided for by the project.
6.1. Criteria for evaluating technical offers
|
1 |
Academic Qualifications
|
Max Score |
|
|
Post graduate degree (MSc) in biological or forest sciences |
10 |
|
|
PhD in Mediterranean forest-related issues considered as an advantage |
5 |
|
2 |
Technical Competencies and Experience Requirements
|
|
|
|
Experience in the conservation, management, and restoration of forest landscapes in the Mediterranean region, with specific focus on FLR (Forest Landscape Restoration). 1 score for every full year of experience (max 15) |
15 |
|
|
Working experience in the project target landscapes. 5 scores for every landscape |
15 |
|
|
Working experience coordinating technical teams and working groups with focus on the conservation, management and restoration of forest landscapes, and climate change related issues. 5 scores for 1 working group. 10 scores for more than 1. |
10 |
|
|
No. of publications on Mediterranean forest landscape restoration and climate change issues. 5 scores for up to three publications, 10 scores for more than 3 publications |
10 |
|
|
Working knowledge of project languages (English, French, Italian) 3 scores for every language |
15 |
Thus, a total of 80 score for the technical proposal. Only candidates with a technical score of 60 or more will be selected for the opening of financial offers/proposals.
6.2 Criteria for evaluating financial offers
The financial score will be calculated as follows:
• 20 points for the lowest bid.
• The calculation of the other offers will be as follows: (amount of the lowest bid / amount of the bid of the tender studied) x 20.
6.3 Comparison and ranking of offers
The comparison of offers will be made on the basis of the ranking obtained from the overall score assigned to each bid, which is the sum of the technical score and the financial score.
The maximum total is therefore 100 (one hundred) score.
Istituto Oikos reserves the right not to accept any offer or cancel the tender procedure without being obliged to provide the reasons for this decision.
7. Notification of the result
All applicants will be notified with the tender results.
Istituto Oikos will notify the selected bidder in writing that his/her tender has been accepted and will send him a draft contract based on the attached template.
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